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Email Setup Instructions

Be sure to replace yourdomain.com in instructions below with your actual domain name.

Email settings for any email client (Outlook, Eudora, iPad, etc.) except Mac Mail:

Outlook 2010 is exactly the same as other versions of Outlook, but finding the settings is slightly different. Simply go to File > Info > Account Settings > Account Settings. Next, under the Email tab, you can choose New or Change.

Your/Display name: anything you want
Email address: enter the full address (email@yourdomain.com)

Type of connection: POP3

Incoming mail server: mail.yourdomain.com
Outgoing mail server: mail.yourdomain.com
Outgoing mail server does require authentication.

Incoming mail port: 110 for POP3, 143 for IMAP
Outgoing mail port: 25 (If 25 does not work, try 26, as some ISPs block port 25)

** No SSL boxes should be checked **

Username/Account name: must be the full email address (email@yourdomain.com).
Sometimes this setting won't work until you replace the @ with a + in the username.

Password: the email password. Do NOT use SPA (secure password authentication).

Warning for iPad users: If you have already setup your email incorrectly, you cannot simply update the settings to be correct. Instead, you need to fully delete the account from the iPad, perform a hard reset, and recreate the entire account with the proper settings.

Email settings for Mac Mail

From the File menu, choose Add Account. First time users will be automatically prompted to create an account.
In the appropriate fields, provide your full name, email address to be used and the password.
If enabled, deselect Automatically Setup Account in order to manually configure the email account, and then click Continue.
Choose the account type POP3.
Provide a description for the email account describing what that email account is for (e.g. Work)
Enter your incoming mail server (mail. yourdomain.com), user name (email@yourdomain.com) and password, and then click Continue.
If prompted, enter the settings for Mail Incoming Security.
Add a description for the outgoing mail server explaining what that email account is for (e.g. Work)
Provide the outgoing mail server information.
If necessary, select Use Authentication and provide the email user name and password.
If prompted, provide the settings for outgoing mail security, and then click Continue. You will then be able to verify their settings in the Account Summary.
Check Take Account Online.
Click the Create button to complete the process.

Email settings for iPhone

Tap "Settings" app
Tap "Mail, Contacts, Calendars"
Tap "Add Account..."
Tap "Other" (bottom option)
Tap "Add Mail Account"
Enter Name, address (full email address@yourdomain.com), and password.
(iPhone will attempt to guess your settings. Allow ~1 minute for it to fail.)
Select IMAP.
(It's the default. The option you've selected will be highlighted blue.)
Under "Incoming mail server"
Set "hostname" to mail.yourdomain.com
(or your server host name or server's IP address)
Set "username" to email@yourdomain.com
Set "password" to your password
Under "Outgoing mail server"
Set "Host name" to mail.yourdomain.com
(or your server host name or server's IP address)
Set "User name" to email@yourdomain.com
Set password to your password
You are now ready to send and receive emails via your iPhone.

Email settings for Gmail

  1. Open your Gmail account.
  2. Click the gear in the top right.
  3. Select Settings.
  4. Select the Accounts and Import tab.
    Accounts and Import tab
  5. In the Check mail from other accounts (using POP3) section, click Add a POP3 mail account you own.
  6. Enter the full email address of the other account, then click Next Step.
  7. Enter your complete email address as the username and enter your password.
  8. Now you have a few options to choose from. Here are the correct settings:
    • Leave a copy of retrieved messages on the server - Keep unchecked.
    • Always use a secure connection (SSL) when retrieving mail - Keep unchecked.
    • Label incoming messages - Check the box if you'd like to easily see which emails in your inbox came from this account.
    • Archive incoming messages - Don't check. Only check if you don't want to see new messages from the other account in your inbox.
  9. Click Add Account. If you get an error message while getting set up, click the Show error details link to find out more about what's not working.
  10. Once your account has been added successfully, you'll be asked if you want to be able to send mail as this address. This lets you compose messages in Gmail, but have them appear to be sent from your other email account.

Gmail will check your other account for new emails periodically. You can see when the other account was last checked from the Accounts and Import tab in Settings.